As a writer, it is necessary not just to think about what you say, but how it is said by you. To communicate effectively, it isn’t adequate to have well organized ideas expressed in complete and sentences that are coherent paragraphs. You have to also think about the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing a person’s audience and purpose is key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details your reader can visualize. Abstract language is vague and obscure, and does not bring to mind specific images that are visual. Look at the two sets of statements below. The statement at the very top is abstract, however the statements become increasingly specific and concrete toward the underside.
He is a roommate that is bad is lazy and discourteous
He is untidy and unclean
He does not clean up his own messes
He leaves his dirty dishes regarding the kitchen counter
Your relationship with John is unacceptable
You do not get along well with John
both you and John have lots of arguments
You and John insult each other too much
You and John call each other derogatory names
Notice simply how much more beneficial the statements become as the language gets to be more concrete and specific. The statements at the top, which tend to be more abstract, could be interpreted in several possible ways, and leave many questions answered. The statements at the end, which are more concrete, are less ready to accept multiple interpretations.
A hallmark of effective writers is the capability to express the specified message in as few words as you possibly can. Good writers, or in other words, use language which is straightforward and to-the-point. Look at the examples that are following.
(1) It is widely discussed by employees that numerous of these is likely to be forced to change jobs and take on new responsibilities when the merger takes place involving the two companies.
(2) Before making a decision about whether or not the person on trial is guilty or innocent in this instance, the people in the jury should always be sure to carefully think about, ponder and reflect on every one of the important and testimony that is relevant the situation.
Notice how long-winded these sentences are, and exactly how easily they are often simplified and shortened. An essential part of revising and editing involves re-phrasing sentences to eradicate wordiness that is excessive. One good way to reduce wordiness would be to eliminate words that are redundant phrases. Consider example one above. The phrases “to change jobs” and “take on new responsibilities” are redundant, and could be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be sure to carefully think of, ponder and think about. ” contains three ways of saying the thing that is same. This sentence might be improved making use of only one of this phrases that are key “. to reflect on. “
A way that is second reduce wordiness is to eliminate “filler” words which serve no purpose when you look at the sentence. Consider example one above. Replace the phrase “. when the merger takes place involving the two companies” with “. when the 2 companies merge.” Consider example two above. Spot the excessive wordiness in listed here phrase: “Before making a choice about whether or not the person on trial is guilty or innocent in cases like this . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that that the readers easily recognize and understand since they make use of it on a normal basis. Probably one of the most important functions of language would be to build “homophily” or a sense of commonality with an individual’s readers. Language which is foreign and unfamiliar to your reader tends to emphasize the distinctions between reader and writer, and makes the message tough to understand. The message is likely to have more impact by using language that is familiar to the reader.
Look at the examples that are following.
An assignment provided to a course of business students by their philosophy professor:
“The presently assigned visit this site paper necessitates an eloquently articulated analysis associated with the Existentialist perspective as it pertains to contemporary living. You need to adumbrate the points which represent the sine qua non of one’s analysis.”
A letter delivered to school that is high warning them regarding the risks of an unhealthy diet:
“Individuals who maintain an eating plan of high fat content are exposed to a heightened danger of developing atherosclerosis, that will be a buildup of body fat on the inner walls associated with the arteries. This condition can reduce or cut off the flow of blood within the arteries serving the main organs of this body. This might lead to poor health.”
Both in examples above, the language which is used is unfamiliar towards the readers. As a result, the message loses its impact.
Precise and Clear Language
The use of appropriate language is a tricky matter because the meaning of words is relative and situational. To phrase it differently, words can be interpreted in numerous ways by different people in numerous situations. Because of this good reason, you should choose language which will be as precise and clear as you are able to. The greater amount of precise and clear a person’s use of language becomes, the fewer the number of possible interpretations for a message. Think about the following words. What numerical value would you assign every single of these? If something is “probable what percentage for the time does it occur? P>
Would other people assign the value that is same these words while you did? In fact, the product range of values varies greatly mainly because terms are relative: they can mean various things to different people in various situations. How could one be much more precise in his/her use of these terms?
Consider the examples below. Notice that these terms can vary widely into the meaning to different people. The way that is best to utilize such relative terms, then, is to compare them to something concrete and “known” towards the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. In comparison to that Lexus, it really is inexpensive.”
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Look at the examples that are following. Note the confusion that is potential ambiguity during these phrases.
(1) Why the student body should continue in this state of apathy is not understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied within the classroom but political habits on campus usually do not seem to benefit from such labor.
(4) He’s an interesting individual.
(5) It is difficult to estimate the amount of people suffering from AIDS.
All the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your children when Baking Cookies
(2) Safety Experts Say School Buss Passengers should be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in Ten Years
(5) Eye Drops Off Shelf
In short, it is wise to consider carefully regarding the selection of words and their interpretations that are potential. To communicate effectively, precise and clear language is essential.